Difference between revisions of "Bulk Product Management"

From Spiffy Stores Knowledge Base
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<gallery heights="600px" widths="600px">Image:Bulk-product-management.jpg</gallery>
 
<gallery heights="600px" widths="600px">Image:Bulk-product-management.jpg</gallery>
  
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Managing products one at a time can be time-consuming, particularly for larger catalogues. Spiffy Stores includes a range of bulk management tools that allow you to update multiple products or variants simultaneously, helping you maintain consistency while significantly reducing the time spent on routine administration.
  
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Bulk actions are available from both the '''Your Products''' and '''Inventory''' pages.
  
−
Products can be deleted, hidden or published in bulk by selecting them in the ''Products'' section of your store's Toolbox.
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The process for using bulk actions is the same throughout the administration area.
  
−
To '''bulk delete''' a group of products, follow the instructions below
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# Use the search and filter options to display the products or variants you want to update.
 +
# Select the required items using the checkboxes.
 +
# Choose the appropriate action from the '''Bulk Actions''' dropdown list.
 +
# Enter any additional information required for that action.
 +
# Confirm the update.
  
−
# Select the products you'd like to delete by ticking the boxes to the left of the product, as displayed above.
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Only the selected products or variants are modified.
−
# Scroll up to the top of the list, and select ''Delete Products'' from the options
 
−
# Click the ''Update Products'' button
 
  
−
<br>
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== Product Actions ==
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=== Add Tags ===
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Add one or more tags to all selected products.
  
−
To '''bulk hide''' a group of products, follow the instructions below
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Tags can be used to organise products, improve searching, assist with merchandising, or drive theme and application functionality.
  
−
# Select the products you'd like to hide by ticking the boxes to the left of the product, as displayed above.
+
When adding tags:
−
# Scroll up to the top of the list, and select ''Hide Products'' from the options
 
−
# Click the ''Update Products'' button
 
  
−
<br>
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* Existing tags are preserved.
 +
* Only the new tags are added.
 +
* Duplicate tags are ignored automatically.
  
−
To '''bulk publish''' a group of products, follow the instructions below
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=== Remove Tags ===
 +
Remove one or more tags from all selected products.
  
−
# Select the products you'd like to hide by ticking the boxes to the left of the product, as displayed above.
+
This is useful when:
−
# Scroll up to the top of the list, and select ''Publish Products'' from the options
 
−
# Click the ''Update Products'' button
 
  
 +
* Ending promotional campaigns.
 +
* Removing outdated classifications.
 +
* Cleaning up product data.
  
 +
Only the specified tags are removed. Any other tags assigned to the products remain unchanged.
  
−
<br>
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=== Add to Collection ===
−
<br>
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=== Remove from Collection ===
 +
=== Set Shipping Code ===
 +
Assign a shipping code to all selected products.
  
−
See also...<br>
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Shipping codes are used by your configured shipping rates to calculate delivery costs.
 +
 
 +
Using this action allows you to quickly ensure that products sharing the same fulfilment requirements are charged correctly without editing each product individually.
 +
 
 +
=== Publish Products ===
 +
Publish the selected products.
 +
 
 +
=== Hide Products ===
 +
Hide the selected products.
 +
 
 +
=== Delete Products ===
 +
Delete the selected products.
 +
 
 +
== Variant Actions ==
 +
=== Set Shipping Code ===
 +
Assign a shipping code to all selected variants.
 +
 
 +
Shipping codes are used by your configured shipping rates to calculate delivery costs.
 +
 
 +
Using this action allows you to quickly ensure that products sharing the same fulfilment requirements are charged correctly without editing each variant individually.
 +
 
 +
=== Set Location Code ===
 +
Assign a warehouse or storage location code to selected variants.
 +
 
 +
Location codes help staff:
 +
 
 +
* Locate stock more quickly.
 +
* Improve picking accuracy.
 +
* Speed up packing and fulfilment.
 +
 
 +
=== Set Weight ===
 +
Update the weight of multiple variants at once.
 +
 
 +
Weights are entered using your shop's configured weight unit (for example kilograms or pounds).
 +
 
 +
Accurate product weights help ensure:
 +
 
 +
* Correct shipping charges.
 +
* Accurate carrier calculations.
 +
* Reduced shipping discrepancies.
 +
 
 +
=== Set Dimensions ===
 +
Set the width, length and height for multiple variants.
 +
 
 +
Maintaining accurate dimensions allows shipping carriers to correctly calculate volumetric weight for larger or bulky items.
 +
 
 +
This helps avoid incorrect shipping charges.
 +
 
 +
=== Set Ship Separately ===
 +
Specify whether selected variants must be shipped individually.
 +
 
 +
Enable this option for products that:
 +
 
 +
* Cannot safely be packed with other items.
 +
* Require their own shipping carton.
 +
* Need special handling during transport.
 +
 
 +
=== Set Free Shipping ===
 +
Enable or disable free shipping for the selected variants.
 +
 
 +
This is useful for:
 +
 
 +
* Running shipping promotions.
 +
* Offering free delivery on selected products.
 +
* Removing free shipping when promotions finish.
 +
 
 +
== Benefits of Bulk Product Management ==
 +
 
 +
Bulk actions provide a fast and efficient way to maintain your catalogue.
 +
 
 +
'''Save time'''
 +
 
 +
Update dozens or even hundreds of products or variants in a single operation instead of editing each item individually.
 +
 
 +
'''Reduce errors'''
 +
 
 +
Apply the same settings consistently across multiple items, reducing manual mistakes and ensuring uniform product data.
 +
 
 +
'''Stay organised'''
 +
 
 +
Keep collections, tags, shipping information and fulfilment settings aligned across your catalogue.
 +
 
 +
'''Work more efficiently'''
 +
 
 +
Combine bulk actions with the product search and filtering tools to target exactly the products or variants that require updating.
 +
 
 +
See also...
 
*[[Hiding and showing Products]]
 
*[[Hiding and showing Products]]

Revision as of 14:02, 10 July 2026

  • Bulk-product-management.jpg

Managing products one at a time can be time-consuming, particularly for larger catalogues. Spiffy Stores includes a range of bulk management tools that allow you to update multiple products or variants simultaneously, helping you maintain consistency while significantly reducing the time spent on routine administration.

Bulk actions are available from both the Your Products and Inventory pages.

The process for using bulk actions is the same throughout the administration area.

  1. Use the search and filter options to display the products or variants you want to update.
  2. Select the required items using the checkboxes.
  3. Choose the appropriate action from the Bulk Actions dropdown list.
  4. Enter any additional information required for that action.
  5. Confirm the update.

Only the selected products or variants are modified.

Product Actions

Add Tags

Add one or more tags to all selected products.

Tags can be used to organise products, improve searching, assist with merchandising, or drive theme and application functionality.

When adding tags:

  • Existing tags are preserved.
  • Only the new tags are added.
  • Duplicate tags are ignored automatically.

Remove Tags

Remove one or more tags from all selected products.

This is useful when:

  • Ending promotional campaigns.
  • Removing outdated classifications.
  • Cleaning up product data.

Only the specified tags are removed. Any other tags assigned to the products remain unchanged.

Add to Collection

Remove from Collection

Set Shipping Code

Assign a shipping code to all selected products.

Shipping codes are used by your configured shipping rates to calculate delivery costs.

Using this action allows you to quickly ensure that products sharing the same fulfilment requirements are charged correctly without editing each product individually.

Publish Products

Publish the selected products.

Hide Products

Hide the selected products.

Delete Products

Delete the selected products.

Variant Actions

Set Shipping Code

Assign a shipping code to all selected variants.

Shipping codes are used by your configured shipping rates to calculate delivery costs.

Using this action allows you to quickly ensure that products sharing the same fulfilment requirements are charged correctly without editing each variant individually.

Set Location Code

Assign a warehouse or storage location code to selected variants.

Location codes help staff:

  • Locate stock more quickly.
  • Improve picking accuracy.
  • Speed up packing and fulfilment.

Set Weight

Update the weight of multiple variants at once.

Weights are entered using your shop's configured weight unit (for example kilograms or pounds).

Accurate product weights help ensure:

  • Correct shipping charges.
  • Accurate carrier calculations.
  • Reduced shipping discrepancies.

Set Dimensions

Set the width, length and height for multiple variants.

Maintaining accurate dimensions allows shipping carriers to correctly calculate volumetric weight for larger or bulky items.

This helps avoid incorrect shipping charges.

Set Ship Separately

Specify whether selected variants must be shipped individually.

Enable this option for products that:

  • Cannot safely be packed with other items.
  • Require their own shipping carton.
  • Need special handling during transport.

Set Free Shipping

Enable or disable free shipping for the selected variants.

This is useful for:

  • Running shipping promotions.
  • Offering free delivery on selected products.
  • Removing free shipping when promotions finish.

Benefits of Bulk Product Management

Bulk actions provide a fast and efficient way to maintain your catalogue.

Save time

Update dozens or even hundreds of products or variants in a single operation instead of editing each item individually.

Reduce errors

Apply the same settings consistently across multiple items, reducing manual mistakes and ensuring uniform product data.

Stay organised

Keep collections, tags, shipping information and fulfilment settings aligned across your catalogue.

Work more efficiently

Combine bulk actions with the product search and filtering tools to target exactly the products or variants that require updating.

See also...

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