Setting up your email - Revision history

Admin at 00:50, 1 July 2025

2025-07-01T00:50:30Z

Admin at 00:27, 1 July 2025

2025-07-01T00:27:28Z

Admin: /* Option 2: Using Google Workspace email (Gmail) */

2025-07-01T00:25:10Z

Option 2: Using Google Workspace email (Gmail)

Admin: /* Verifying your domain with Google */

2025-07-01T00:23:15Z

Verifying your domain with Google

Admin: /* How to set up your Spiffy Stores email */

2025-07-01T00:15:46Z

How to set up your Spiffy Stores email

Shawn: /* Option 2: Using Google Workspace email (Gmail) */

2023-06-22T02:40:11Z

Option 2: Using Google Workspace email (Gmail)

Shawn: /* Option 2: Using Google Apps (Gmail) */

2022-06-19T23:47:23Z

Option 2: Using Google Apps (Gmail)

Shawn: /* Option 3: Setting Up Email Boxes */

2019-03-14T01:03:07Z

Option 3: Setting Up Email Boxes

Admin: /* Option 3: Setting Up Email Boxes */

2017-03-26T01:00:22Z

Option 3: Setting Up Email Boxes

Admin: /* Option 1: Forwarding your email to another email address */

2017-03-26T00:59:36Z

Option 1: Forwarding your email to another email address

@@ Line 26: / Line 26: @@
 ''Note: If you already have an account set up for the email address you're setting up, you will need to delete it first. This will result in any mail that is currently stored on the server being deleted.''
-=== Option 2: Using Google Workspace email (Gmail) ===
+=== Option 2:  Setting Up Email Boxes ===
 The advantage of Gmail is that you have a large amount of storage that you can access on multiple devices at the same time.  You're also able to use your own domain to handle your email... making you look more professional.
@@ Line 67: / Line 106: @@
 [[File:Google-webmaster-4-large.png]]
-=== Option 3: Using Microsoft 365 email (Outlook) ===
+=== Option 4: Using Microsoft 365 email (Outlook) ===
-The advantage of Gmail is that you have a large amount of storage that you can access on multiple devices at the same time.  You're also able to use your own domain to handle your email... making you look more professional.
+# Log in to your store's admin
-To set up Google Workspace, you will need to sign up for a Google Workspace account at https://workspace.google.com/
+Now, switch back to your Microsoft 365 account, and click "Verify" in the admin center.
-Google provide their own instructions on setting up Gmail for business at https://support.google.com/a/answer/172171 . To make setup easy, follow the instructions below, and then sign up for your Gmail business account.
+You should now receive a notification that the verification was successful, and a number of DNS records will be made available. You do not need to take note of these records, as we'll be able to add them automatically to your Spiffy Store account by following these steps.
 # Log in to your store's admin
 # Go to the "Preferences -> Email accounts" section
 # Remove any email accounts that you have set up
-# In the section on the bottom right of the screen titled "Switch to Google Workspace, click the link that says "Enable Google Workspace email".
+# In the section on the bottom right of the screen titled "Switch to Microsoft 365 Outlook, click the link that says "Enable Microsoft 365 Outlook email".
-# Any DNS records that Google have requested have now been set up, so you can now sign up for a Google Wrokspace account at http://workspace.google.com/
+# Any DNS records that Microsoft have requested have now been set up, so you can now return to your Microsoft 365 account, and proceed to add your email accounts.
 NOTE: Your domain name will need to be delegated to the Spiffy Stores name servers for this to work.  See Option 1 at [[DNS & Domains]]

@@ Line 26: / Line 26: @@
 ''Note: If you already have an account set up for the email address you're setting up, you will need to delete it first. This will result in any mail that is currently stored on the server being deleted.''
-=== Option 2:  Using Google Workspace email (Gmail) ===
+=== Option 2: Using Google Workspace email (Gmail) ===
 The advantage of Gmail is that you have a large amount of storage that you can access on multiple devices at the same time.  You're also able to use your own domain to handle your email... making you look more professional.
@@ Line 67: / Line 67: @@
 [[File:Google-webmaster-4-large.png]]
-=== Option 3:  Setting Up Email Boxes ===
+=== Option 3: Using Microsoft 365 email (Outlook) ===
 The advantage of using email boxes is that you can then send email using your store email address.  Emails are delivered to recipients with your store domain in the "from" field.
@@ Line 83: / Line 106: @@
 It's a lot better in the long run to set up your email program using POP3 to access your mail, as it automatically removes it from the server and stores it on your computer... allowing you to keep hold of any important emails.  Each mailbox you set up has a 100MB quota, so it makes sense to do this.  You can find instructions on how to configure your email program below.
 ==What is an Alias Email Address?==
 When you create a Mailbox or a Forward, it also works for any domain names you add to your store.
@@ Line 96: / Line 116: @@
 ==== Instructions for Accessing your Webmail ====
 You can find detailed instructions on how to access your Webmail by reading the article:
@@ Line 102: / Line 121: @@
 ==== Instructions for Setting up your Email ====
 You can find detailed instructions on how to set up your email program by reading the article:
@@ Line 108: / Line 126: @@
 ==== Instructions for using Gmail to handle your email ====
 After you've set up your mailboxes in your Store Toolbox, you can also use Gmail to handle your mail if you prefer. Please refer to Google's instructions on how to set this up.
 *[http://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=21288 Gmail - Get mail from other accounts]
 *[http://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=22370 Gmail -&nbsp;Adding a custom 'From' address]

@@ Line 38: / Line 38: @@
 # Remove any email accounts that you have set up
 # In the section on the bottom right of the screen titled "Switch to Google Workspace, click the link that says "Enable Google Workspace email".
-# Any DNS records that Google have requested have now been set up, so you can now sign up for a Google Apps account at http://www.google.com/apps/business
+# Any DNS records that Google have requested have now been set up, so you can now sign up for a Google Wrokspace account at http://workspace.google.com/
 NOTE: Your domain name will need to be delegated to the Spiffy Stores name servers for this to work.  See Option 1 at [[DNS & Domains]]

@@ Line 43: / Line 43: @@
 ==== Verifying your domain with Google ====
 If you need to verify your domain name, you will need to select the "Add a <meta> tag to your website" option.  When you have your meta tag, follow the instructions below;
@@ Line 57: / Line 66: @@
 [[File:Google-webmaster-4-large.png]]
 === Option 3:  Setting Up Email Boxes ===

@@ Line 5: / Line 5: @@
 # Forward your email to another email address and/or
 # Store your email on the Spiffy Stores servers, and access it using your email program or
-# Use Google Apps (Gmail) to manage your email
+# Use Google Workspace (Gmail) to manage your email or
+# Use Microsoft 365 (Outlook) to manage your email
 === Option 1: Forwarding your email to another email address  ===
@@ Line 30: / Line 30: @@
 The advantage of Gmail is that you have a large amount of storage that you can access on multiple devices at the same time.  You're also able to use your own domain to handle your email... making you look more professional.
-To set up Google Apps, you will need to sign up for a Google Apps account at https://workspace.google.com/intl/en_nz/
+To set up Google Workspace, you will need to sign up for a Google Workspace account at https://workspace.google.com/
 Google provide their own instructions on setting up Gmail for business at https://support.google.com/a/answer/172171 . To make setup easy, follow the instructions below, and then sign up for your Gmail business account.
@@ Line 37: / Line 37: @@
 # Go to the "Preferences -> Email accounts" section
 # Remove any email accounts that you have set up
-# In the section on the bottom right of the screen titled "Switch to Google Apps, click the link that says "Enable Google Apps for Business".
+# In the section on the bottom right of the screen titled "Switch to Google Workspace, click the link that says "Enable Google Workspace email".
 # Any DNS records that Google have requested have now been set up, so you can now sign up for a Google Apps account at http://www.google.com/apps/business
 NOTE: Your domain name will need to be delegated to the Spiffy Stores name servers for this to work.  See Option 1 at [[DNS & Domains]]
-==== Verifying your domain in Google Apps ====
+==== Verifying your domain with Google ====
 If you need to verify your domain name, you will need to select the "Add a <meta> tag to your website" option.  When you have your meta tag, follow the instructions below;

@@ Line 34: / Line 34: @@
 Google provide their own instructions on setting up Gmail for business at https://support.google.com/a/answer/172171 . To make setup easy, follow the instructions below, and then sign up for your Gmail business account.
-# Log in to your Spiffy Toolbox
+# Log in to your store's admin
 # Go to the "Preferences -> Email accounts" section
 # Remove any email accounts that you have set up
@@ Line 46: / Line 46: @@
 If you need to verify your domain name, you will need to select the "Add a <meta> tag to your website" option.  When you have your meta tag, follow the instructions below;
-Log in to your Spiffy Toolbox, and go to the "Theme editor" section.
+Log in to your store's admin, and go to the "Theme editor" section.
 [[File:Google-webmaster-2-large.png]]

@@ Line 68: / Line 68: @@
 To set up a mailbox, please follow the instructions below
-# Log in to your Spiffy Toolbox.
+# Log in to the admin area of your store.
 # Go to the "Preferences -> Email accounts" section.
 # Click the link that says "I would like to add a new Email Account&hellip;".
-# Type in the the email address that you want to set up.  Note that if you have any domain names assigned to your account, you will see a section for "Alias Email Addresses".  You can't edit an alias, it's simply the same email box "aliased" so it appears to be on your domain when you send email to people.  The "Email alias" shows you what email addresses you can use in your email program, as detailed in the [[ How_to_set_up_your_email_program_to_access_your_Spiffy_Stores_mailboxes | How to set up your email program]] section of this knowledge base.
+# Type in the the email address that you want to set up.
 # Tick the box next to "Mailbox".
 # Type in the password that you want to use for this mailbox.  Please ensure that this password has at least 7 characters and has at least 1 number and 1 special character in it.

@@ Line 19: / Line 19: @@
 # Type in the the email address that you want to set up. Note that if you have any domain names assigned to your account, you will see a section for "Alias Email Addresses". You can't edit an alias, it's simply the same email box "aliased" so it appears to be on your domain when you send email to people.  The "Email alias" shows you what email addresses you can use in your email program, as detailed in the [[ How_to_set_up_your_email_program_to_access_your_Spiffy_Stores_mailboxes | How to set up your email program]] section of this knowledge base.
 #Tick the box next to "Mail Forward".
-#Type in the email address/es you want to forward your mail to (such as 'your_name@gmail.com'). You can't forward your email to the email address you are currently creating.
+#Type in the email address/es you want to forward your mail to (such as ''your_name@gmail.com''). You can't forward your email to the email address you are currently creating.
 #Click the "Add email account" button to save.